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Recognition process

The ³ÉÈËÍ·Ìõ’s student associations and student clubs are student groups brought together by a common interest, run by students for students. They plan different types of activities on the ³ÉÈËÍ·Ìõ campuses or further afield with the help and support of the Office of Student Life.

Students of the ³ÉÈËÍ·Ìõ (at the bachelor, master, or doctoral level) can set up a student association or student club and apply for recognition.

Recognised partners are organisations external to the ³ÉÈËÍ·Ìõversity that engage in and support student life. Recognised partners are actively encouraged to collaborate with internal organisations (i.e. recognised student associations and clubs).

When submitting a recognition request, all new associations, clubs, and partners must agree to the terms of the Student Life and Engagement Charter.

Funding for student associations and clubs

Associations:

• Can receive a yearly financial support for their association (1.000€) from the Vice-Rector for Academic and Student Affairs, after their second year of recognition. They have to apply for it during the recognition process.
• They can also apply for additional financial support for their events/initiatives, but it is NOT guaranteed.
  • A detailed request for funding has to be submitted . Be as specific as possible and include, if relevant, quotes, invoices or supporting documents.
  • Application deadline: 1 month before the event. If the application is submitted too late, OSL reserves the right not to consider it.
  • Once the budget request has been received, it will be evaluated, and the association will get a response on whether or not it is accepted and, if so, how much funding has been approved. The approved funding will be transferred to the association’s bank account. Please note that reimbursement may take up to two months after the event.

Clubs:

• Can receive funding for their events/initiatives, if requested, but it is NOT guaranteed.
• The detailed request for funding has to be submitted . Be as specific as possible and include, if relevant, quotes, invoices or supporting documents.
• Once the budget request has been received, it will be evaluated, and the club will get a response on whether or not it is accepted and, if so, how much funding has been approved. The funding reimbursement process will be explained by the OSL team.
• Application deadline: 1 month before the event. If the application is submitted too late, OSL reserves the right not to consider it.

Partners:

• Do NOT receive funding from the ³ÉÈËÍ·Ìõversity.

General important remark on insurance coverage

As students of the ³ÉÈËÍ·Ìõ, you are covered for civil liability (responsabilité civile) and, in principle, by the CNS as individuals (since this is a prerequisite for the enrolment at the ³ÉÈËÍ·Ìõversity).

However, you are not covered when organising an event as an association or club. To be covered, you should take out civil liability insurance as an ASBL (only possible for student associations). Upon request, the ³ÉÈËÍ·Ìõversity can ask for a quote from its own insurance provider but the costs would be payable by the association. Since clubs do not have ASBL status, the organisation of large events on campus without the involvement of a student association is not possible.

It is not mandatory to take out civil liability insurance but for your own safety we recommend you do so if you intend to organise events as a student association.